Writing a Service Outline with PowerPoint

PowerPoint programs can be used to liven up a presentation. They add vitality to the proposal, and their ability to combine multi media into an on-screen presentation makes for a varied and understandable display. In a service proposal there will need to be representations of past successes as well as projections of future plans, especially plans for the proposal itself. Below is a plan for presenting a proposal with a PowerPoint.

 Prepare the first slides as an introduction to your company and your proposal. This can be done with different fonts and pictures of your operation and examples of past successful service contracts that have been completed successfully. Once you have established your credibility in the fields of the service that you wish to provide you can start the presentation of how you propose to complete the new one.

 Refer to your already written service proposal and extract the main points from which you can make individual slides. For instance, you may decide to break your proposal into logistical areas such as man power, equipment, methods, professionalism, costing, and so on. If this proposal is your first one, imagine what your prospective client might be interested in knowing about your company. Put yourself in their position and decide what you would want to know about a service provider.

Show your prospective customers that you have researched their company. A client will be confident with a service provider who has taken the time to learn about them. At this stage use the slides to lay out exactly how you plan to provide the service that you are proposing. Use tables and flow charts to describe the ongoing progress of each step that you provide. Use real photos of venues and sites where the service will be provided to enhance the slide presentation.

 Finally use the features within the PowerPoint program.  Add movie clips or pictures as well as slide transitions, all designed to enhance your presentation. Choose slide designs as needed and slide layouts from the format menu. When presenting your proposal do not simply read from the slides as this will give the impression that you don’t really know what you are offering. Provide a structured skeleton of your proposal that you can fill in with extra information as required. A well thought out structure will highlight the most salient points of your proposal which your client will remember when making a decision on your proposal.